The Deerfield Valley Stump Jumpers Inc.
Wilmington , Vermont
Adopted: January 25, 1972
Amended: December 2, 1995
Amended: July 12, 1997
Amended: April 8, 2000
Amended: April 5, 2003
Amended: April 7, 2007
AMENDED: APRIL 10, 2010
ARTICLE I, NAME AND OBJECTIVES
- Section 1. The name of this corporation, hereinafter called the Club, shall be “The Deerfield Valley Stump Jumpers”
- Section 2. The purposes of “The Deerfield Valley Stump Jumpers” are to advance the general welfare and safety of snowmobiling; to serve the interests of snowmobile owners; to defend such owners against discriminatory legislation, regulations, and burdensome taxation; to encourage and promote a positive relationship between snowmobile owners and the owners of the property we use for our trail system; to develop a fraternal spirit among local snowmobile and other winter sport enthusiasts; to provide a medium for the exchange of useful snowmobile information; and to perform successful operation of the Club and in the general public interest
ARTICLE II, MEMBERSHIP
- Section 1. Membership in the Club is available to all snowmobile owners and enthusiasts.
- Section 2. Each member will be entitled to one vote.
- Section 3. Applications for membership shall be made in writing, on the appropriate form containing an agreement by the applicant to abide by the by-laws of said Club. The application shall be submitted to the Club with the required dues.
- Section 4. Membership in the Club shall be contingent upon timely payment of dues. Termination of the membership of any member shall not release said member from the obligation to pay all dues and other amounts owed to the end of the period of membership. Membership may also be terminated by majority vote of the Board for any reason deemed not to be in the best interest of the Club.
ARTICLE III, MANAGEMENT
- Section 1. The Board of Directors (BoD) shall manage the club and have overall policy, decision making and fiduciary authority. The Officers of the club shall have operating authority with responsibility for carrying out the policies and decisions of the BoD.
ARTICLE IV, BOARD OF DIRECTORS
- Section 1. The Board of Directors shall consist of eleven Directors each of whom shall be a member in good standing.
- Section 2. The Board of Directorsshall consist ofthe following directors all of whom will be voting members and shall be chosen as follows:
- Six regular Directors, the President, Vice President, and the Secretary, all of whom shall be elected by the membership at the annual meeting of the Club.
- The Trail Master (if one is to be appointed) and the Treasurer shall be appointed by the President and the elected Directors at the next BoD meeting afterthe annual meeting. However, if the BoD decides prior to election of directors at the annual meeting that a Trail Master will not be appointed for the ensuing year, an additional director may be elected to bring the board to its full complement of eleven members.
- Section 3. The term of office for the six regularly elected Directors will be three years. Concurrent terms shall be in effect for 33% of the regularly elected members of the BoD. The term of office for the President, Vice President, Secretary, Trail Master (or the additional director elected in lieu of appointment of a Trail Master), and Treasurer shall be one year as specified in ARTICLE VI, Section 3.
- Section 4. At least one of the following duties shall be assigned to each of the elected Directors:
- Reroute Chairman
- Membership Chairman
- Law Enforcement & Safety Courses
- Grooming Fund Management
- Map Requirements
- Others, As Identified From Time To Time
- Section 5. In case vacancies occur on the Board of Directors by reason of death, resignation or otherwise, the remaining Directors may, at their option, by majority vote, elect a successor or successors for the remainder of the unexpired term or terms.
- Section 6. Meetings of the Board of Directors shall be held at such time and place as may be from time to time fixed by resolutions of the Board of Directors. Upon request of the President or other committees, the Secretary may call a special meeting of the Board of Directors.
- Section 7. The Secretary shall take minutes of the topics discussed and actions taken at each meeting of the BoD, and these records shall be maintained for future reference.
- Section 8. If any Director is absent from three consecutive meetings of the BoD or general membership, he or she, may be subject to dismissal by vote of the remaining Directors.
- Section9. A majority of members of the Board of Directors shall constitute a quorum for the transaction of Club business.
ARTICLE V, DUES
- Section 1. The amount of dues as well as the time of their payment shall be as recommended by the BoD and determined by vote of Club members at the annual meeting.
ARTICLE VI, OFFICERS
- Section 1. The officers of the club shall be President, Vice President, Secretary, and Treasurer. The same person may hold the offices of Secretary and Treasurer. The Trail Master (if one is chosen), while not an officer, shall be a member of the management team.
- Section 2. Members of the Club shall elect thePresident, Vice President, and Secretary at each annual meeting of said Club. The Trail Master (if one is chosen), and Treasurer shall be appointed by the BoD as specified in ARTICLE IV, Section 2.
- Section 3. All officers shall take office immediately upon election or appointment and hold office for one year or until their successors shall have been elected or appointed.
- Section 4. The President shall be the ex-officio chairperson of the BoD. He, or she, shall preside at all meetings of the BoD and at all meetings of the club. He, or she, shall appoint such committees as are deemed necessary and shall carry out all duties and responsibilities as proscribed by these by-laws.
- Section 5. The Vice President, during the absence or temporary incapacity of the President, shall perform the duties and have the powers of the President.
- Section 6. The Secretary shall keep the Club records including minutes of the meetings, lists of committees and their members; shall post notices of meetings; and discharge all secretarial functions of the office required by these by-laws.
- Section 7. The Treasurer shall keep the accounts of the Club and have charge of its funds. He, or she, shall keep said funds on deposit in a bank or appropriate financial institution under the name of the Club and shall have the right to disburse such funds as necessary subject to the terms and conditions specified in these by-laws. Prudent investment may be made of the club’s funds subject to approval by and limits determined by the BoD. A treasurer’s report shall be prepared for each monthly Club meeting and each Board meeting. An audit may be requested by the BoD at any time.
- Section 8. The Trail Master (if one is appointed) shall be responsible for the overall maintenance and care of the trail system and club equipment, and shall have oversight responsibility for the activities of the Grooming Coordinator and one or more Zone Leaders. The Grooming Coordinator and the Zone Leaders shall be appointed by the BoD. If there is no Trail Master, the Grooming Coordinator shall be responsible for club equipment. The Zone Leaders shall be specifically responsible for care of the trail system in their zone. The Trail Master, Grooming Coordinator and Zone Leaders shall keep the BoD apprised of trail related activities.
- Section 9. All officers shall have such other powers and duties as are required by law.
ARTICLE VII, FISCAL YEAR
- Section 1. The fiscal year of the Club shall be concurrent with the operating period of the club and conclude on the last day of the month preceding the day of the annual meeting.
ARTICLE VIII, MEETINGS
- Section 1. Annual meetings of members of the Club shall be held at the time and place designated by vote of members of the Club.
- Section 2. Regular meetings of the Club shall be held at time and place designated by the President with concurrence of the Board of Directors.
- Section 3. Notices of the time and place of the annual meeting and all other meetings of the membership shall be prepared and posted to the members by the Secretary.
- Section 4. Special meetings of the Club may be called by the Board of Directors, President of the Club, or by a group of ten members in good standing by giving five days written petition to the BoD and which specifies the purpose of said meeting.
The BoD must provide a positive response to the request within a reasonable time period. Agreement to convene the membership in a meeting may not be unreasonably withheld.
- Section 5. Six members, including a majority of the BoD, shall constitute a quorum at any general meeting of the club but such meeting must be in accord with Article VI, Sections 4 & 5 of these by-laws. A majority vote of the members present is necessary for any action.
ARTICLE IX, AMENDMENTS
- Section 1. These by-laws may be amended by the affirmative vote of a majority of the members in attendance at a review meeting.
ARTICLE X, FINANCIAL
- Section 1. Any single expenditure for club business in excess of$2000 shall only be with the prior recommendation of the BoD subject to final approval of the membership present at the next regular or special meeting unless said expenditure represents a “passthrough” of fees collected for VAST and DMV.
- Section 2. The President may authorize disbursement of funds for club purposes, up to a limit of $1000 per item, without prior BoD approval. No more than $3000 total per month may be authorized by the President without BoD and membership approval.
- Section 3. The Treasurer may disburse funds for club purposes, without prior approval, up to a limit of $2000 per item. Disbursement made by the Treasurer without prior approval shall not exceed $10,000 in any monthly period.
- Section 4. Reports of expenditures made without prior approval of the BoD and membership must be presented at the next BoD or membership meeting for submission to the approval process.